WORKSMART DIAGNOSIS
Which of the following do you experience?
|
Over Full In Tray |
|
F |
|
Time wasted looking for
papers/emails/documents |
|
S |
|
Difficulty deciding
priorities |
|
T |
|
Being easily distracted |
|
S |
|
Missing deadlines |
|
T |
|
Procrastination |
|
F |
|
No time for the ‘big’ tasks |
|
T |
|
Paper shuffling |
|
F |
|
Frustration at the number of
meetings you attend |
|
T |
|
Too much work |
|
T |
|
Cluttered desk |
|
S |
|
Being driven by ‘urgent’
work |
|
T |
|
Impromptu meetings |
|
T |
|
Reluctance to embark on
long-term projects |
|
T |
|
Planned activities being
derailed by other priorities |
|
T |
|
Losing emails |
|
S |
|
Forgetting to follow-up |
|
F |
|
Staff interrupting you |
|
F |
|
Workspace cluttered with
‘inherited’ files |
|
S |
|
Information difficult to
access |
|
S |
|
Other people missing your
deadlines |
|
F |
|
Being the ‘corporate memory’ |
|
S |
|
Over full In Box |
|
F |
|
Receiving unnecessary mail
and emails |
|
F |
|
Taking work home, or working
overtime |
|
T |
|
Lack of clarity about where
to file information |
|
S |
|
Papers being put on your
chair, keyboard etc |
|
S |
|
Unclear deadlines |
|
F |
|
Emails interrupting your
work flow |
|
F |
|
|
|
|
ANALYSIS
WORKSMART DIAGNOSIS – ANALYSIS
From your quiz, add up how many you have in each category and complete the table below
|
S |
F |
T |
|
|
|
|
The
explanation below will help you to analyse these results.
S pace:
This is about how you have your workspace set up,
including; files, folders, trays, computer, etc. During the WORKSMART programme you will ‘Clear the Clutter’ and organise your workspace so
that you can locate documents and files immediately. Eliminate unnecessary paper
and files and become more focused.
F low
This
is about the way work and information flows through your workspace. During the WORKSMART programme you will
learn how to identify bottlenecks and ineffective work practices. You will then be able to make quick and
accurate decisions about what to do, when to do it and to act on those
decisions.
T ime
This is about
how you use your time. During WORKSMART you will learn how to prioritise and
make decisions on how you use your time. Learn techniques for managing your
diary and task list that will ensure that what you are doing are the ‘high
return’ activities – the ones that get results.